Procurement & Contracting Officer

Job Title: Procurement & Contracting Officer

Job Type: Full time

Line of Responsibility: Director of Administration Department.

Work Location: Ramallah

 

Job Objectives:

Manage the Foundation’s supply of products and services and all related contracting procedures, ensuring that they are in line with Foundation policies and the approved budgets and in compliance with the relevant laws and legislations.

Main Tasks & Responsibilities:

Procurement Activities

1. Prepare and manage the execution of the annual procurement plan, in full coordination with the relevant staff;
2. Assist and, where possible, develop the specifications for the equipment, materials, and services to be purchased, in coordination with the relevant unit/programme;
3. Invite, assess and award/recommend suppliers, tenders, bids, quotations, and proposals;
4. Process purchase transactions for equipment, materials, supplies, and services as per the Foundations’ approved policies and procedures;
5. Review and negotiate contract terms and conditions in close coordination with the relevant unit/programme.

Vendor Pre-Qualification and Evaluation

1. Regularly identify new opportunities, including the sourcing of new suppliers, methods, and practices to increase efficiency and meet the Foundations’ goals;
2. Develop and monitor key performance indicators for new and existing suppliers and conduct regular supplier pre-qualifications and evaluations;
3. Develop reliable relationships with current and potential suppliers and ensure the continuing participation of high-quality suppliers in the Foundation’s procurement activities.

Procurement Databases

1. Create, manage, and regularly update the procurement databases, including all purchasing orders, agreement lists, vendors lists, warranties,…., etc;
2. Prepare and maintain purchasing records, reports, and price lists.

Managerial Tasks

1. Review, develop, and update the Foundation’s procurement policies and guidelines;
2. Ensure compliance with the approved financial policies and procedures;
3. Prepare and execute the annual work plan;
4. Prepare and present regular reports and statistics on all relevant issues, including those for the semi-annual and annual reports;
5. Carry out any other work-related activities.

Qualifications & Competencies:

• Bachelor’s degree in business administration, logistics, supply chain management, or related field
• Minimum 5 years of work experience in procurement and contracting.
• Excellent knowledge of and relations with potential suppliers of goods and services;
• Excellent knowledge of Microsoft Office;
• Knowledge of supply chains and customer services;
• Strong analytical skills and attention to details;
• Proficiency in using procurement and inventory management software;
• Excellent report writing skills.
• Effective communication skills (in English & Arabic);
• Ability to plan and align;
• Excellent interpersonal skills;
• Ability to manage ambiguity;
• Ability to optimize work processes.